Exhibition AV solutions

EXHIBITION ORGANIZATION SERVICES AT AV VIETNAM - THE OPTIMAL SOLUTION FOR YOUR BUSINESS

Trade exhibitions, held for a specified duration at a designated location, are effective for promoting businesses. Companies can connect and engage with partners, advertise products and services to clients, and increase sales revenue. AV Vietnam provides a comprehensive range of services, including venue coordination, booth design and setup, equipment provision, and event scheduling. With 12 years of experience in organizing events and conferences, we are committed to meeting all your needs with the highest level of professionalism and at the best possible price!

Exhibitions are an effective trade promotion activity.

Top 4 popular types of exhibitions

Event gathering Vietnamese businesses, trading in Vietnam

This is the most common kind of expo where Vietnamese companies may showcase their goods and services to partners and consumers in their own country. In addition to helping companies improve their brands, this event opens doors for new commercial partnerships and market expansion. Furthermore, this is a chance for enterprises to gain insights from one another's experiences and stay up to speed with the most recent developments in the sector. Taking part in these occasions is crucial for encouraging the long-term growth of homegrown companies.

Event gathering foreign businesses, trading in Vietnam

Foreign businesses that are present and active in the Vietnamese market participate in these events. They might use this as a chance to advertise their goods and services and look for ways to work with Vietnamese partners. International businesses may gain a better understanding of the Vietnamese market, culture, and demands by taking part in this event. Foreign businesses may also make use of this to strengthen their position and widen their network of contacts in Vietnam. The business market in Vietnam is becoming more diverse and richer as a result of this occurrence.

There are currently 4 popular types of exhibitions and fairs.

The event brings together foreign businesses that have not yet entered the Vietnamese market.

This kind of event is intended to draw in international businesses that are interested in exploring and entering the Vietnamese market but are not currently established there. This conference provides information to international businesses on Vietnam's legislative framework, market potential, and commercial possibilities. They may meet prospective partners, local authorities, and business experts face-to-face by taking part in the event. By doing this, they may decide on the best course of action to join the Vietnamese market profitably and long-term.

The event brings together all of the above business groups.

Large-scale forums like this one bring together global and domestic companies that have and have not joined the Vietnamese market. For businesses, this is a fantastic chance to network, gain knowledge, and form important business connections. In addition to providing an opportunity for businesses to grow their network of contacts, this event gives them a chance to look for prospects for collaboration, investment, and sustainable growth. Furthermore, the varied assortment of enterprises fosters a favorable atmosphere for competition and advances the advancement of the Vietnamese economy.

How to organize exhibition fairs

To promote commerce and boost sales income, trade fairs are significant occasions for enterprises. Many elements must come together to properly prepare an event of this size, from scientific preparation to prior expertise with licensing applications.

Organizing a fair or exhibition requires a lot of preparation.

Before the event

• Creating concepts and creating event content: Businesses must first identify the message they wish to deliver to their target audience to properly plan an exhibition fair. To properly convey this message, they have to come up with original and creative concepts. Throughout the whole show, this information will act as the main topic.

• Selecting the time and location: To draw more attendees, exposition fairs are usually organized on weekends. Businesses choose sites that are roomy, well-ventilated, centrally situated, conveniently accessible, and heavily inhabited, depending on the size and goals of the event.

• Choosing the participation scale: To improve brand identification, an exhibition fair often has several firms, each displaying their unique goods and services. The goal and type of the event will determine how many firms participate.

• Budgeting and Planning: The organizing body must set a budget to create a thorough plan, once the concepts, substance, and level of involvement have been decided. A contingency budget should also be set up for unanticipated events to reduce the risks connected to certain activities and expenses.

• Getting Permits: By rules, firms must get the needed permits to host an exhibition fair. Through this process, authorities may monitor business operations, stop legal infractions, and minimize bad effects on the neighborhood. In addition to being safeguarded against idea theft and legal issues, permitted businesses also have intellectual property protection.

• Logistics Preparation: This is an important stage that has a big influence on how well the exposition fair goes. Logistics preparation encompasses a range of activities, including creating and building exhibit booths, arranging display equipment, putting items on display, and assigning the right personnel.

In the event

• Present and promote goods and special booths to guests.

• Plan customer-attracting and brand-promoting activation events.

• On-location sales

• Mix music, fashion, and other events.

The exhibition is combined with many activities to create attraction.

After the event 

The event planner will return the space and tidy it after the event. Subsequently, a summary report that assesses the outcomes attained at the fair and gathers consumer input to enhance future events is required.

Media 

A successful exhibition event must include ongoing communication efforts in addition to the aforementioned ones to:

• Attract customer attention (Before the event)

• Increase the number of customers visiting the exhibition and quickly update the impressive moments of the event (During the event)

• Give thanks to customers, businesses, sponsors and promote the brand (After the event)

Communication plays an important role in organizing fairs and exhibitions. 

Full package exhibition organization service at AV Vietnam

AV Vietnam takes pride in being a reputable and competent entity in the industry, having over 12 years of expertise in both general and exhibition event organization. We offer a full-service exhibition organization that is as efficient and cost-effective as possible.

Get a quick license to organize  

The process of obtaining a license to host an exhibition is essential to guaranteeing that the event is conducted in compliance with all applicable laws and guidelines. With hundreds of small and big projects completed annually and years of expertise, AV Vietnam will assist clients in saving as much time and money as possible.

Come up with creative, unique ideas 

We thoroughly investigate the guests, items on exhibit, and other aspects of each trade show event before coming up with ideas and planning material that best fits the occasion.

Design and construction of booths 

From the general layout of the exhibition area to the specific layout of every booth, we will design. There are two common types of booths: the standard booth, which is 3 m x 3 m or 3 m x 6 m in size and is constructed from basic PVC plastic walls and aluminum frames along with additional accessories like tables, chairs, display counters, lights, and hanging fans; and the design booth, which is flexible in size, made of premium materials, and has a free-form creative design that can be tailored to the needs of the business to promote its goods and services. Customers and partners are drawn to this kind of booth with ease.

Design and construction are two important stages in exhibition fairs.

Provide full equipment

A trade show organizer needs a lot of other supplies in addition to the booth to make sure the event is a huge success. Customers can utilize our service in conjunction with this entire product set. Here are a few well-liked pieces of gear:

• Backdrop - Directional Standee

• Event Tent

• Inflatable Gate, Event Welcome Gate

• Red Carpet, Stainless Steel Space Dividers

• Stage Podium

• Sound - Lighting

• TV, Projector, Projection Screen

• Tables and Chairs

• Product Display Cabinet

Organizing trade fairs and exhibitions requires many different types of equipment.

Providing human resources

In the activities of the exhibition, there are indispensable performances, fashion shows or activation activities to create attraction. Therefore, AV Vietnam provides a team of professional staff with many positions, including:

• MC, MC cheerleader

• PG, PB introduce products

• Dance group, singer, dancer, dance group…

• KOLs

• …

Media 

AV Vietnam offers photographers and videographers to record the event's key moments. In addition, we offer multi-channel preduring--, and post-event communication solutions, such as press booking, outdoor advertising, internet marketing, etc.  

Process of using full package exhibition organization service at AV Vietnam

AV Vietnam is regarded as a proficient organizer of exhibitions, specializing in grand, imaginative, and prosperous events that draw in attendees. For enterprises, our quick and easy service procedure guarantees maximum cost savings and excellent efficiency:

• Step 1: Customer data is received by AV Vietnam. The AV Vietnam staff is available at all times and on all platforms to receive information about your needs (hotline, zalo, email, in-person at the office, etc.). After that, we'll make an effort to provide clients with the best options as soon as we can.

K-EXPO 2022 Exhibition Fair organized by AV Vietnam

• Step 2: Generate concepts for execution With a skilled staff, AV Vietnam will provide clients with innovative and striking ideas to draw guests, maximizing event efficiency.
• Step 3: Provide a price and consult with clients: With its wealth of knowledge and broad range of services, AV Vietnam is certain that it can satisfy any need from clients. We shall present our consumers with a selection of suitable recommendations.
• Step 4: Sign the contract: We will sign the contract and pay the agreed-upon deposit once the service and price have been agreed upon by both sides.
• Step 5: Preparation: At this stage, AV Vietnam does all the necessary preparations. To allocate the right duties, we will work with the customer in coordination. With the advantages of personnel, tools, location, etc., AV Vietnam can play a fully proactive and adaptable role in this process.

Image of Taiwan Tourism Festival (December 2023) organized by AV Vietnam 

• Step 6: Implementation: AV Vietnam guarantees the timely and successful execution of your trade show event. We always plan ahead for unforeseen circumstances during this process so that we have prompt responses and can minimize any risks. It is assumed that the booths will be strong, elegant, and one-of-a-kind, contributing to the improvement of the company's brand.
• Step 7: Event Closure: AV Vietnam will handle the cleaning, equipment disassembly, and facility transfer following the trade show program. Following that, we'll measure the event outcomes and provide the customer with a comprehensive report.

Why should you use exhibition organization services at AV Vietnam?

It takes work to plan an exhibition event successfully. Visit AV Vietnam to get the best business solutions available. To gain our clients' complete happiness and confidence, we constantly highlight the quality of our goods and services and pay close attention to every little detail.

Vietnam - Korea Cultural Exchange in Thai Binh (December 2023) organized by AV Vietnam

Rich in experience

A whole team's worth of meticulous planning goes into creating any great display program. From the simplest aspects like invitation design, client presents, and booth arrangement, to significant responsibilities like program script development, technical support, etc., it demands meticulousness and attention to detail. It is truly not a simple undertaking for units who have never planned a show. Therefore, working with a professional event organizing unit to make everything great is the best option if you want to guarantee the event's success, support powerful brand marketing, and generate income for your company.

AV Vietnam is one of the leading professional exhibition organization companies in Vietnam with high expertise and 12 years of experience. Therefore, you can be completely assured of the quality of the service and the success of the programs we organize.

Clear commitment  

Customer satisfaction is the yardstick by which AV Vietnam measures its performance. Perfect service quality, in our opinion, is what builds our reputation. For this reason, we promise to always work to offer the finest values for consumers using all of our resources and talents.

• Time: We commit to performing on schedule or faster

• Quality: We commit to using equipment that meets quality standards, has diverse designs, and is up-to-date with trends

• Staff: We commit to working with a high sense of responsibility and dedicated service

Competitive cost

AV Vietnam prioritizes cost optimization for consumers in addition to providing high-quality services. Owning equipment warehouses in all three of the North, Central, and South areas gives AV Vietnam the advantage over many other units in the market today when it comes to price.

Conclude

An exhibition is a significant event that has to be planned carefully and executed expertly. Complete exposition solutions are offered by AV Vietnam, which include venue advice, licensing, concept creation, activity planning, booth design, construction, equipment, and staff. If you would like to have a program that makes participants remember your business and products, give them a call at (+84) 913 311 911 - (+84) 918 640 988 for help, since they are available around the clock!