Full service of renting, designing, and constructing exhibition and fair booths

An exhibition is a fairly effective trade promotion activity held at a location for a certain period of time. Here, participating businesses can exchange and meet partners; Promote products and services to customers and increase sales as a unit with 16 years of experience in the field of equipment rental for events, conferences, seminars, etc. AV Vietnam provides customers with a comprehensive service from site contact, design, and installation. Order booth decoration, provide equipment, program communication, etc. We are committed to fully meeting all your requirements with the most professional quality and optimal cost!

Exhibition fairs are an effective trade promotion activity

Popular types of exhibitions and fairs

Currently, there are 4 popular types of exhibitions and fairs, including:

• The event brings together Vietnamese businesses doing business in Vietnam.
• The event brings together foreign businesses doing business in Vietnam.
• The event brings together foreign businesses that have not yet entered the Vietnamese market.
• The event brings together all of the above business groups.

Currently, there are 4 popular types of exhibitions

How to organize exhibition fairs

Exhibitions are important events for businesses with the purpose of promoting trade and sales to increase revenue. To successfully organize an event of this scale requires many factors, from experience in applying for permits to detailed, scientific planning...

Before the event

Tasks that need to be done before the event takes place include:

Come up with ideas and create event content

To organize an exhibition successfully, businesses first need to determine the message they want to convey to customers. From there, come up with new and unique ideas that fully express that message. This will be the core content throughout the program, from beginning to end.

Determine the time and location of the event

Regarding time, normally exhibition events will be held on weekends because this time period will attract a large number of participants. Regarding location, depending on the scale and purpose, each business will have different options. But in general, the event will be held in places with spacious, airy spaces, centrally located, convenient to travel, and densely populated.

Determine the scale of attendance

There will be many businesses attending an exhibition event. In particular, businesses will provide their outstanding products and services to introduce to visitors, to increase brand recognition. The number of participating businesses will be determined based on the nature and purpose of each event.

Budget planning and planning

After determining the idea, content, and scale of participation, the organizing unit needs to conduct budget planning to build an appropriate plan. In addition, the organizing unit also needs to have an estimated budget for situations that arise to avoid risks with specific work items and costs.

Apply for an organization license

To organize fairs and exhibitions, businesses need to apply for a license according to general regulations. This procedure helps authorities strictly control business operations, avoiding cases of violating the law or having negative impacts on the community. In addition, the licensed organization is also guaranteed copyright protection, avoiding cases of intellectual theft or being involved in litigation.

Prepare logistics

This is one of the most important steps that determines the success of the exhibition. This preparation includes many items such as design, construction of exhibition booths, setup of exhibition equipment, display products, and appropriate staffing.

Organizing an exhibition fair requires very elaborate preparation

During the event

Activities taking place at the exhibition include:

Introduce and advertise outstanding products and booths to visitors

Organize activation activities to attract customers and promote the brand

On-site sales

Combining fashion shows, music shows...

The exhibition fair is combined with many attractive activities

After the event

After the event, the organizer will clean up the goods and return to the premises. After that, there needs to be a summary report evaluating the results achieved during the fair and collecting customer opinions to add lessons learned for future events.

Media

In addition to the above activities, if an exhibition event wants to attract the participation of visitors, it is indispensable to have communication activities throughout to:

Attract customer attention (before the event)

Increase the number of customers visiting the exhibition and quickly update impressive moments of the event (During the event)

Gratitude to customers, businesses, sponsors, and brand promotion (After the event)

Communication plays an important role in organizing fairs and exhibitions

Full package exhibition organization service at AV Vietnam

With 16 years of experience in organizing events in general and organizing exhibitions in particular, AV Vietnam is proud to be the leading professional and reputable unit in the market. We provide comprehensive exhibition organization services with optimal costs and maximum efficiency.

Apply for an organization license quickly

Applying for a license to organize an exhibition is a necessary procedure to ensure the event takes place in accordance with the correct order and regulations. With many years of experience and a reputable capacity profile with thousands of large and small projects each year, AV Vietnam will help customers save maximum time and costs.

Applying for a license to organize an exhibition is a necessary requirement

Come up with creative and unique ideas

For each exhibition event, we thoroughly research the attendees, and the products on display... to come up with ideas and organizational content that best suit the nature of each event.

Design and construction of booths

We will design from the overall exhibition space to the detailed design of each booth. There are 2 popular types of booths: standard booths: size 3m x 3m or 3m x 6m; Built from simple PVC walls and aluminum frames and accompanying equipment such as tables, chairs, display counters, lights, hanging fans, and booths. Design: flexible size, high-quality materials, creative design. due to the need to promote the products and services of businesses. This type of booth easily attracts the attention of customers and partners.

Booth design and construction are important step in the exhibition

Provide full equipment

Besides the booth, organizing an exhibition also requires a lot of other accompanying equipment to ensure the event is a complete success. Customers can use this entire product set with our service. Here are some popular devices:

• Event tent
• Steam gate, event welcome gate
• Standee instructed
• Red carpet and stainless steel columns limit the space
• Backdrop
• Stage podium
• Sound
• Light
• TV, projector, and screen
• Tables and chairs
• Exhibition counter

Organizing an exhibition requires many different types of equipment

Providing personnel

In the activities of the exhibition, it is indispensable to have art or fashion performances or activation activities to create attraction. Therefore, AV Vietnam provides a team of professional personnel with many positions:

• MC hosts, MC animates
• PG and PB introduce products
• Dance groups, singers, dance troupes, dance groups...
• KOLs

Media 

AV Vietnam provides filming and photography personnel to preserve important moments of the event. At the same time, we also provide communication solutions before - during - and after the event on multiple channels: digital marketing, press booking, outdoor advertising, etc.

Procedure for using the full package exhibition organization service at AV Vietnam

AV Vietnam is considered one of the professional exhibition organizers with large-scale, creative, and groundbreaking events that attract the attention of participants... Process Using our quick and convenient service ensures high efficiency and optimal cost savings for businesses:

Step 1: AV Vietnam receives customer information

AV Vietnam team is always ready to receive information about your needs at any time and on any platform (hotline, zalo, email, directly at the office, etc.). Immediately after that, we will try to respond to customers as quickly as possible with the most suitable solutions.

Step 2: Come up with ideas for implementation

With a professional team, AV Vietnam will bring creative and impressive ideas to customers to attract attendees and bring the highest efficiency to the event.

Step 3: Send quotation and discuss with customers

With the advantage of experience and diverse, comprehensive services, AV Vietnam can confidently meet all customer requirements. We will give reasonable suggestions for customers to choose from.

Step 4: Contract

After both parties have agreed on the service and cost, we will sign the contract and deposit it as committed.

Step 5: Prepare

This is when AV Vietnam prepares everything according to plan. We will coordinate with customers to assign appropriate tasks. With the advantages of personnel, equipment, and venue... AV Vietnam can be completely proactive and flexible in this process.

Step 6: Perform

AV Vietnam ensures that your exhibition event will take place as planned. During this process, we always prepare for unexpected situations to have timely solutions to avoid any risks. The booths are guaranteed to be sturdy, beautiful, and uniquely designed to help enhance the corporate brand.

Step 7: End of event

After the end of the trade fair program, AV Vietnam will clean up, disassemble equipment, and hand over the premises. After that, we will also measure the event results and send a full report to customers.

 

The process of organizing exhibitions and fairs at AV Vietnam is very methodical and professional

Why should you use the exhibition organization service at AV Vietnam?

To successfully organize an exhibition event is not simple. Come to AV Vietnam to get the most effective solutions for your business. We always emphasize the quality of products and services and pay attention to every detail to bring you absolute satisfaction and trust.

Abundant experience

Behind every successful exhibition program is a painstaking preparation process by an entire team. It requires meticulousness and refinement, from very small details such as invitation design, customer gifts, and booth layout to important things such as building program scripts, and technical support. It's not an easy task for units that have never had experience organizing exhibitions. Therefore, to ensure a successful event, contribute to strong brand promotion, and bring revenue to the business, coordinating with a professional event organizer to make everything successful is an important and optimal choice.

AV Vietnam is one of the leading professional exhibition organizing companies in Vietnam with high expertise and 16 years of experience. Therefore, you can be completely assured about the quality of translation and the success of the programs we organize.

Clear commitment

AV Vietnam always takes customer satisfaction as a measure of success. We believe that perfect service quality is what creates our reputation. Therefore, we commit to always strive with all our abilities and resources to create the best values for customers.

• Regarding time: We are committed to implementing on schedule or faster than scheduled
• About quality: We are committed to using equipment that meets quality standards, has a variety of designs, and updates trends.
• Regarding personnel: Committed to working with a high sense of responsibility and dedicated service

Competitive costs

Along with service quality, AV Vietnam also focuses on optimizing costs for customers. With the advantage of owning equipment warehouses in all 3 regions: North - Central - South, AV Vietnam can confidently compete on price with many other units on the market today.

AV Vietnam is trusted and highly appreciated by customers

Typical exhibition fair projects implemented by AV Vietnam

With professionalism in every aspect, AV Vietnam has conquered even the most demanding customers. AV Vietnam has been honored to accompany many large agencies and organizations in many large-scale projects.

Taiwan Tourism Festival (December 2023)

This event is held for 2 days December 9 - 10, 2023, at Van Hanh Mall, Ho Chi Minh City. To be a lever to stimulate tourism and, at the same time, become a cultural bridge between this land and Vietnam, the event successfully attracted thousands of visitors. The event theme is inspired by Taiwan's Lunar New Year. The space is warm, with the typical red color of the festival. In addition, there are decorative details such as hanging red lanterns, cherry trees, and a prominent stage area. Outstanding activities at this event include: exploring Taiwanese cuisine, cultural exchanges, and experiencing some customs and traditions such as praying to the gods, giving lucky money, writing parallel sentences, etc.

AV Vietnam is proud to accompany this event with service items: booth construction, lobby setup, sound-lighting, MC - dance group, printing,...

Taiwan Tourism Festival brings guests many interesting experiences

Vietnam - Korea cultural exchange in Thai Binh (December 2023)

Vietnam - Korea cultural exchange program in Thai Binh - Thai Binh Homecoming Day is the largest-scale and most professional event ever held in Thai Binh. The event aims to honor the traditional cultural values of Vietnam in general, Thai Binh in particular, and our friend Korea. At the same time, this is also an opportunity to exchange, learn, cooperate, promote investment and increase investment. Strengthen solidarity between Vietnam and Korea.

Thai Binh Homecoming Day is the largest and most professional event ever held in Thai Binh

At the event, there were nearly 400 booths of large Vietnamese and Korean businesses and corporations, such as: Samsung Electronics Group, Hitejinro Group, Daewoo E&C Group, Vietnam Electricity Group, and Vietnam Electricity Joint Stock Company Truong Hai Group.

The highlight of the program is the concert night, with the gathering of music stars such as: Kwon Eunbi (Korea); Noo Phuoc Thinh & MONO (Vietnam) and many famous Korean DJs. The music night attracted nearly 50,000 attendees and made a strong impression with its international standard stage, sound, and lighting system.

WCO 2023 Technology Fair and Exhibition (October 2023)

The Technology Conference and Exhibition is the largest annual international event of the World Customs Organization (WCO). In 2023, the event will be held in Vietnam with the theme: "Welcoming the digital era: Applying technology, promoting innovation and nurturing the next generation of professional Customs". During the 3 days (October 10–12, 2023), the Conference welcomed the participation of about 1,200 delegates, 95 Customs agencies, organizations, businesses, and international delegations, along with 93 speakers and guests. Invite participants to discuss and share at sessions.

The Technology Conference and Exhibition is the largest annual international event of the World Customs Organization (WCO).

At the exhibition, there were 48 booths introducing new technologies from businesses related to customs and trade. The most impressive is probably the Publican booth (manufactured and constructed by AV Vietnam) made entirely of wood and oil painting. The booth is designed like a container truck with details such as walls meticulously machined at a 1:1 scale. Other details are also made from the best materials with absolute precision.

The public booth produced and constructed by AV Vietnam made a strong impression

With experience in organizing many large international events, AV Vietnam has contributed significantly to the overall success of the event. All service items from reception to arranging transportation, accommodation, and meals for delegates—especially the program ideas, stage design, exhibition booth setup, and equipment... are all carefully planned, prepared, and implemented by us!

Vietnam-Korean Friendship Cultural Road Festival (December 2022)

The event was held for 2 days December 10-11, 2022, at Tran Van Lai Street - My Dinh urban area, Nam Tu Liem district, Hanoi on the occasion of the 30th anniversary of establishing diplomatic relations between Vietnam and Vietnam. Korea (December 22, 1992 - December 22, 2022).

The event brought visitors an interesting experience space with many attractive cultural and artistic activities including: Vietnamese - Korean culinary festival; Street performance festival; Korean - Vietnamese Festival Road music night with the participation of famous Vietnamese and Korean singers and bands.

The Vietnam-Korean Friendship Cultural Road Festival attracts a large number of attendees

AV Vietnam is proud to have been selected by a Korean event company partner to accompany this large event with service items such as:

• Set up and set up the booth
• Set up the main stage and secondary stage systems
• All sound and lighting equipment, LED screen, fire and smoke effects...
• Stage tent, tables, and chairs, event security fence
• The media team includes filming and photography
• Security, protection, fire prevention, medical, ambulance...
• Apply for a license to organize the event

With careful preparation right from the planning stage, along with the determination and consensus of the AV Vietnam team and partners, all work items are carried out scientifically and effectively to help the program take place. successful. Thereby contributing to promoting a better and stronger relationship between Vietnam and Korea.

K-Expo Trade Fair (November 2022)

K-EXPO 2022 is a major event marking 30 years of diplomatic relations between Korea and Vietnam held on October 15-18 in Hanoi. The event was organized to promote Korean culture and is also an opportunity for Korean small and medium-sized businesses to expand cooperation and develop sales channels in Vietnam and Southeast countries  ASIAN.

Opening the series of activities within the framework of K-EXPO is the K-Culture exhibition on October 15-16 with booths imbued with Korean culture and diverse food, fashion, and cosmetics..., attractive to tourists to visit and experience, especially young people.

 

K-Culture exhibition brings a series of booths imbued with Korean culture

The highlight of the event is the night of the K-Expo Concert at the National Convention Center's Water Square, taking place from 7:00 p.m. to 9:00 p.m. on October 16, 2022, with the gathering of leading Vietnamese and Korean artists. such as Binz, JustaTee, Min, Baek Ji Young, Music Group Moonbin & Sanha, and notably the famous Korean K-POP group AB6IX.

The K-Expo Concert was a feast for the eyes, with impressive performances

At the end of K-EXPO Vietnam, 2022 is an exhibition promoting the export of food, beverages, technology, science, and creative content products from Korea (B2B), attracting the participation of many businesses from Korea, Vietnam, Cambodia, Laos, Philippines, and Malaysia.

Setting up a series of 3 activities within the framework of the K-EXPO Vietnam 2022 Trade Fair, especially the K-EXPO Concert music program, requires a management plan that is both comprehensive and detailed. Members of the organizing committee must not only have high qualifications in mechanical and technical systems but also have a good teamwork spirit, and coordinate smoothly, and seamlessly to ensure absolute accuracy. in each construction item.

H3: India - ASEAN Information Technology Exhibition (India - ASEAN ICT Expo, October 2018)

Vietnam ICT Investment Forum - VIIF International Investment Promotion Conference 2018 combined with India - ASEAN ICT Expo with the theme "Digital Connection in the 4.0 Industrial Revolution" organized by the Ministry of Information and Communications. Information and Communications organization, taking place on September 27, 2018 in Hanoi.

At the India - ASEAN ICT Expo, there was the participation of 30 Indian and Vietnamese telecommunications and IT enterprises. Businesses participating in the exhibition introduce telecommunications and IT products, services, and solutions; IoT solutions are applied in socio-economic industries such as smart cities, traffic management, agriculture, and banking.

Summary

The Expo is an important event that requires careful preparation and professional implementation. AV Vietnam provides comprehensive solutions for exhibitions and fairs, including: consulting on locations, applying for licenses, coming up with ideas, organizing activities, designing and constructing booths, equipment, personnel, etc. If you want to own a program that leaves an indelible mark on your business's products and brand in the hearts of attendees, please contact us at 0939.311.911 - 0913.311.911 immediately for support!