Some important notes when applying technologies in organizing events
Nov 18, 2020Modern event planners must be skilled in using technology to manage, promote, and support their events. However, with the ever-changing technology landscape, this is not always easy. Here we look at some important notes when applying technologies in organizing events.
Some notes for applying technologies in organizing events
Eliminate unclear goals - Focus on customers’ demands when choosing technologies for your events
The first note when applying technologies in organizing events is determining the goals of the events. Before you adopt new technology, take time to clarify and understand what you really want it to do. Make a list of the key challenges behind the expectations you have. Ambiguous goals can lead to excessive excitement and early adoption of inappropriate technologies or technophobia, and an unwillingness to try new tools.
Make a list of the features looking for and split it into 'must-have' and 'really needed'. This will keep you on task and not be distracted by features you don't really need.
Give yourself time to apply new technology
Once you have chosen your technology to apply to your events, the next stages are deployment, training, testing, and support
Each of these steps takes even longer and requires preparation for a learning roadmap. You can save time by using available software. The registration and migration solution allows us to start immediately and put it into operation.
Avoid technological confusing by using reliable vendors
When applying technology in organizing events, you should find suppliers with a great portfolio and don't be afraid to work with smaller companies. Many of these smaller companies have great passion, commitment, and creativity. However, make sure to consult and see some recent examples of the events they have supported.
Listen to your provider's advice. They are an expert on your event and they are a technology expert. Allow them to provide that expertise.
Measure event technology performance consistent with your goals
Make sure your measurements reflect your event goals. For example, if you are using technology to create a more efficient check-in process, check-in time, or how long people have to queue for.
Show how much time and money you've invested in technology if you're doing it, and also need real-time feedback for editing. For example, if you are getting a lot of website traffic but hardly anyone has signed up for your event, you need to know about that.
Check your Internet connections
Before applying technology in your event, check your bandwidth your event will need and compare it with what locations are available. It is a mistake to assume the venues will provide a great WiFi connection. In addition to event-specific needs, take into account a tech-savvy audience who may have multiple devices.
To find out what bandwidth is available, do a speed test in place. Work with your location to optimize WiFi access and if that fails, you might consider hiring a company to set up your own hotspot for the event.
Provide technology guidelines for your attendees
Make sure every point where your attendee interface is as easy as possible. Not everyone has the same technical level, and some attendees might even be complete tech lovers. Thus, a technology guideline for attendees will absolutely be helpful.
AVVIETNAM provides technology solutions for organizing events
Here are some important notes when applying technologies in organizing events. With many years of experience in the event industry, AVVIETNAM is applying the latest technologies in creating the most impressive event organizing ideas. With the experience and professionalism, AVVIETNAM is committed to providing the customers with the best event experience. For further information or consults, don’t hesitate to contact AVVIETNAM via website chatbox or hotline +84.98.98.98.198 (available on Whatsapp, Zalo, Viber).
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