TOP 20+ event planning software with powerful features

Jun 03, 2025

 

Looking for the best event planning software to streamline your workflow and elevate your events? Whether you're organizing corporate conferences, product launches, or private celebrations, choosing the right tool can make all the difference. In this article, AV Vietnam rounds up 20+ top-rated event planning software solutions, each packed with powerful features to help you plan, manage, and execute events more efficiently than ever before.

What is event planning software?

Event planning software is a program that helps professionals and organizations manage all the details of an event from the beginning to the end. Such a platform assists in automating and centralizing major tasks related to budgeting, venue selection, guest management, scheduling, vendor coordination, and real-time communication.

By using software for event planners, event organizers are able to make workflows more efficient, reduce manual errors, and improve teamwork between team members and stakeholders. Some of the software will even offer advanced features for supporting virtual events, analytics, tracking tasks, and tools for engaging attendees.

Whether you are planning a large corporate conference or a small social event, appropriate top event planning software can greatly enhance productivity plus create a smooth experience for both the organizers as well as the attendees.

What is event planning software?

What features does event planning software offer?

Event planner software helps with each step of organizing an event, offering a bunch of handy tools like:

• Planning & Budgeting: Set goals, define timelines, manage budgets, and track vendor or venue availability, all in one place.

• Design & Setup: Build agendas, manage speakers, and create branded materials. Marketing tools help promote your event across channels.

• Execution & Automation: Streamline check-ins, send real-time updates, and monitor the event flow with automation and mobile tools.

• Post-Event Analytics: Gather feedback, analyze attendee data, and measure success against your original objectives to improve future events.

With these features, event planning software helps organizers save time, reduce stress, and deliver professional, seamless events.

Top 20+ reputable and user-friendly software for event planning

Here are 20+ trusted and easy-to-use event planning software options that can help you plan, manage, and execute events more efficiently.

Cvent

Cvent is one of the best event planning software, it provides an end-to-end suite for the complete lifecycle of events-from venue sourcing and online registration to attendee engagement and ROI analysis. Its place database has more than 280,000 places all over the world, making the source faster and smarter.

The platform excels through automation. You can create custom schedules, automate emails, onsite check-ins, and real-time analytics dashboards. Cvent also works with big CRMs and marketing tools, making sure data stays accurate everywhere.

Eventbrite

Eventbrite is one of the most well-known sites for open public event͏s which are ticketed. It provides a complete solution ideal for concerts, workshops, festivals, and webinars quite easy-to-use interface, allowing event organizers to create, promote, and manage their events within minutes.

The platform’s highlight is its strong promotional tools: built-in email marketing, social media integration, and advertising campaign management. The mobile Eventbrite Organizer app enables seamless check-ins, ticket scanning, and payment processing onsite. Event analytics help you track performance and adjust promotions in real time.

Eventbrite

Bizzabo

Bizzabo is an extremely powerful all-in-one event management software that believes in data-oriented decision making and meaningful experiences for attendees. It boasts a very clean and intuitive interface through which organizers can manage every facet.

What gives Bizzabo an edge over its competitors is the networking aspect. It comes with integrated matchmaking tools, scheduling for one-on-one meetings, as well as smart recommendations to help attendees connect. Its mobile application ensures real-time updates and serves as a major touchpoint in both virtual and physical interactions.

Whova

Whova is best known for its award-winning mobile event app that transforms attendee engagement. While it includes essential tools like check-in, name badge generation, and agenda scheduling, its real value lies in community-building.

SmartProfiles allow attendees to network with shared interests, while interactive features like live Q&A, polls, and photo sharing keep engagement high throughout the event. Whova also allows sponsors and exhibitors to set up tiered packages, improving their visibility and ROI.

Vfairs

Vfairs is designed with visual impact in mind, offering fully branded 2D and 3D environments for virtual and hybrid events. It allows organizers to create immersive virtual trade shows, career fairs, and conferences that replicate real-life interactions in a digital format.

Key features include customizable booths, live webinars, networking lounges, and detailed visitor analytics. Vfairs also provides white-glove customer support, ensuring that even non-tech-savvy users can build visually stunning events.

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Eventmobi

EventMobi is a flexible platform known for its focus on attendee engagement. From gamification and live polling to interactive agendas and leaderboards, it offers a fun, modern way to keep participants involved, especially during virtual and hybrid events.

The platform supports live streaming, session updates, and real-time feedback via mobile. Its mobile-first approach ensures a smooth user experience, although some users find the need to rely on separate apps for advanced features slightly inconvenient.

Eventmobi

Stova

Stova (formerly Aventri) provides a powerful end-to-end solution for complex event logistics. It offers a custom-branded website builder, live and on-demand streaming, sponsor management tools, and CRM integrations with platforms like Salesforce and Pathable.

Its advanced reporting dashboards help organizers track performance in real-time. Stova is ideal for enterprise-scale events that demand tight control and seamless coordination across departments.

Hopin

Hopin (now RingCentral Events) stands out as a platform that closely mimics the feel of in-person events in a virtual environment. It offers multiple stages, networking areas, breakout rooms, and virtual booths to create dynamic experiences for attendees.

Organizers can manage everything from ticketing to event analytics in one place, making it easy to host global summits or hybrid events with rich interaction tools and smooth performance.

Splash

Splash is known for combining event marketing and design. It allows brands to create visually stunning event landing pages with ease, without needing developer support. Its predictive attendance tools and guest management features help streamline planning. With strong data tracking and email capabilities, Splash balances creativity with actionable insights, making it popular among marketing teams hosting branded experiences.

Social Tables

Social Tables helps event planners visualize every detail through professional-grade diagrams. From seating arrangements to catering needs, the platform makes collaboration easier with venues and vendors. It also includes guest list management, VIP tagging, and collaborative layouts that can be accessed and edited in real time, ideal for teams working remotely.

Tripleseat

Tripleseat is a specialized solution for restaurants, hotels, and venues that regularly host events. It blends sales and event management in a user-friendly web interface, helping teams boost event bookings and simplify communications. Users can quickly generate proposals, contracts, and BEOs, making it a favorite for hospitality-driven businesses that want to increase efficiency and revenue.

Tripleseat

Zoom Events

Built on the trusted Zoom infrastructure, Zoom Events expands the platform into full-scale virtual event hosting. You can manage ticketing, schedule multiple sessions, and enable a networking lounge, all while relying on Zoom’s robust video performance. It’s especially effective for educational programs, town halls, and corporate webinars requiring consistent branding and attendee tracking.

Eventleaf

Eventleaf offers a complete toolset for in-person, virtual, and hybrid events. Organizers can build registration forms, manage abstract submissions, customize event websites, and host sessions via their companion mobile app. With support for session check-in, ticket scanning, and real-time reporting, Eventleaf simplifies event management across various formats and industries.

Eventzilla

Eventzilla is a cost-effective solution for event registration and ticketing. It supports barcode scanning, mobile check-in, custom reporting, and personalized emails, perfect for small to mid-sized events. Organizers appreciate its straightforward pricing and easy setup, especially when handling workshops, fundraisers, and training sessions.

Accelevents

Accelevents allows users to sell tickets, manage sponsorships, and host hybrid or virtual events with ease. It includes features like mobile bidding, donation pages, and text-to-give tools, making it a strong fit for fundraising. Its customizable event pages and flexible registration flows make it appealing to small teams that want to host professional events with minimal friction.

Swoogo

Swoogo is known for its high level of customization. It allows organizers to build branded websites, configure registration logic, manage hotel bookings, and track analytics in real-time. Although its mobile app has received mixed feedback, Swoogo remains a solid option for agencies and brands managing multiple events per year.

Swoogo

Attendify

Attendify offers a branded mobile app experience paired with online registration. It encourages networking through features like personalized profiles, social timelines, and sponsor interaction zones. It’s a reliable choice for mid-sized events, offering flexible pricing and an intuitive interface that doesn’t overwhelm planners or attendees.

Boomset

Boomset specializes in on-site event tools such as self-service check-in kiosks, badge printing, NFC wristbands, and attendee tracking. Often used in tandem with other platforms, Boomset excels at optimizing the in-person experience. It also supports real-time data collection and lead retrieval, making it ideal for trade shows and exhibitions where capturing attendee behavior is crucial.

Slido

Slido is a favorite for real-time interaction. It offers live polls, Q&A, quizzes, and audience feedback tools that integrate seamlessly with platforms like Zoom, Microsoft Teams, and Webex. While it’s not a full event platform, Slido adds a valuable layer of engagement to speaker sessions and workshops.

Momice

Momice is a European-based all-in-one solution for small to medium-sized corporate events. It combines registration, website building, and analytics in a sleek, easy-to-use interface. With pricing plans based on the number of events, it’s best for organizers hosting up to three events per year who want professional results without complex tools.

Momice

Choosing the right event and conference planning software is crucial to ensuring smooth operations, boosting engagement, and achieving your event goals. Whether you're hosting a large-scale conference, a hybrid expo, or a private corporate gathering, there's a platform to match your needs.

 

At AV Vietnam, we not only help you identify the right event planning software, but we also provide full-service event planning, equipment rental, and technical support tailored to your objectives. From concept to execution, we’re here to make your event seamless and impactful. Contact us now for a custom consultation: +84 939 311 911 or visit avvietnam.com.