How much is table and chair rental: Pricing guide for events
Feb 20, 2025Looking for table and chair rental prices? Discover key factors that affect costs and get expert tips from AV Vietnam to budget effectively for your event.
Choosing the right tables and chairs is essential for creating a comfortable and visually appealing event. Whether you're planning a wedding, corporate function, or outdoor gathering, renting furniture offers a cost-effective and convenient solution.
But how much does table and chair rental cost? In this guide, AV Vietnam will walk you through the key factors that impact pricing, such as rental duration, material, style, and location, so you can plan your budget with confidence.
Factors affecting table and chair rental costs
When planning an event, understanding the factors that influence table and chair rental costs can help you make informed decisions and stay within budget. Several key elements determine the final rental price, including furniture type, material quality, quantity, rental duration, and additional services such as delivery and setup.
1. Type of tables and chairs
The type of tables and chairs you choose significantly impacts the overall rental cost. Standard folding chairs and plastic tables tend to be more affordable, while elegant banquet chairs, Chiavari chairs, or rustic wooden tables come at a premium due to their aesthetic appeal and build quality. If your event requires specialty furniture, such as bar-height tables, lounge seating, or custom-designed chairs, expect higher rental prices.
2. Material quality
Furniture material plays a crucial role in determining rental costs. Plastic or metal chairs are generally more budget-friendly, while wooden or upholstered chairs with cushioned seating are priced higher due to their superior comfort and refined appearance.
Similarly, tables made of solid wood or high-end finishes like glass or marble command a higher rental fee compared to basic laminate or plastic models.
3. Quantity needed
Most rental companies offer discounts for bulk orders, meaning the more tables and chairs you rent, the lower the cost per unit. However, if you're only renting a small quantity, the price per piece may be slightly higher. Additionally, high-demand seasons or last-minute orders could result in increased rates.
4. Rental duration
The length of time you need the furniture also affects pricing. Many rental companies have standard rates for one-day rentals, but extended rental periods (such as weekend-long or week-long events) may come with discounts or, in some cases, additional fees. Always check with the rental provider for flexible pricing options based on your event schedule.
5. Delivery and setup fees
Beyond the furniture, logistical factors such as transportation, setup, and breakdown can influence the total cost. Some rental companies include basic delivery in their pricing, while others charge separately based on the distance and complexity of the setup. If your venue requires extensive setup assistance or has specific timing restrictions, expect an additional service fee.
6. Specialty and luxury designs
For high-end events, premium furniture rentals such as designer chairs, gold-trimmed tables, or customized seating arrangements will naturally cost more. These specialty designs often require extra handling and maintenance, adding to the rental price. If you want to create a luxurious ambiance, be prepared for a higher budget allocation for furniture.
Factors affecting table and chair rental costs
Guide to choosing tables and chairs for different events
Choosing suitable furniture depends on event type, theme, formality, and guest expectations. Below is a detailed guide to selecting tables and chairs for different occasions.
Weddings
Weddings are all about elegance and romance, making furniture selection an essential part of creating the perfect setting. Round table and chair rentals are a popular choice for wedding receptions as they encourage conversation and provide a balanced layout, while rectangular banquet tables work well for long, communal-style seating.
The choice of chairs further enhances the ambiance, Chiavari chairs remain a timeless favorite due to their delicate design and versatility, available in gold, white, and natural wood finishes.
For a more luxurious feel, velvet or cushioned chairs provide enhanced comfort and sophistication, making them ideal for formal ballroom weddings.
Outdoor and rustic-themed wedding tables and chairs often feature wooden cross-back chairs, complementing natural surroundings and floral arrangements. To complete the elegant look, adding linen tablecloths, decorative chair sashes, or matching table runners helps tie the décor together beautifully.
Guide to choosing tables and chairs for wedding
Parties
Whether it’s a birthday celebration, anniversary gathering, or private cocktail party, furniture should reflect the lively and dynamic nature of the event. Cocktail tables are an excellent choice for standing receptions, allowing guests to move around freely while socializing. These tables can be paired with bar stools for a casual yet stylish touch.
For seated arrangements, folding chairs and tables provide flexibility, especially for outdoor parties, where quick setup and easy rearrangement are needed. Lounge seating, including sofas, ottomans, and bean bags, creates a relaxed and inviting space where guests can comfortably enjoy the event.
If the party follows a specific theme, opting for colorful or LED-lit party tables and chairs can enhance the festive atmosphere and add a fun, interactive element to the décor.
Corporate events
Corporate gatherings, such as networking events, award ceremonies, and company dinners, require a balance between professionalism and comfort. Modern ergonomic chairs are ideal for ensuring guests remain comfortable during long discussions or presentations.
These can be paired with modular tables, which allow for adaptable seating arrangements based on the event's format, whether it’s a formal gala dinner, a product launch, or a casual networking session. For corporate events aiming for a more sophisticated look, glass-top tables and sleek designer chairs can elevate the setting.
Lounge areas featuring sofas and coffee tables offer informal meeting spots, encouraging relaxed conversations between attendees. When planning a corporate event, it is also important to consider branding opportunities, customized chairs with company logos or themed color schemes can reinforce the event’s identity and create a cohesive visual experience.
Conferences
Conferences require furniture that prioritizes both functionality and long-term comfort, as attendees often spend extended hours engaged in discussions and presentations.
Modular conference tables are a practical choice, as they can be arranged in various layouts, such as U-shape, classroom style, or theater-style seating, depending on the session's needs.
Ergonomic chairs with proper lumbar support ensure participants remain comfortable throughout the event, reducing fatigue during long sessions.
For more interactive and collaborative discussions, high tables encourage a more dynamic environment, allowing participants to stand and engage actively.
Additional elements such as podiums, panelist tables, and stage furniture can further enhance the professional look of the conference. Considering the technical requirements, choosing tables with built-in power outlets or cable management solutions is also beneficial for ensuring seamless connectivity during presentations.
Guide to choosing tables and chairs for conference
Table and chair rental process at AV Vietnam
At AV Vietnam, we provide a seamless rental process, ensuring that your event setup is efficient and stress-free.
Delivery and setup
Once you’ve selected the tables and chairs that best suit your event, our team arranges for timely delivery to your venue. We understand that event planning requires precise coordination, so we offer flexible delivery schedules to accommodate your timeline. Whether your event is indoors or outdoors, our trained staff ensures that all furniture is transported safely and arrives in pristine condition.
Upon arrival, our team handles the complete setup, arranging tables and chairs according to your event layout. Whether it’s an elegant wedding seating arrangement, a structured corporate conference setup, or a casual party layout, we ensure everything is positioned correctly for maximum comfort and visual appeal. For large-scale events, we also provide on-site adjustments to ensure last-minute changes are accommodated efficiently.
Rental period and returns
At AV Vietnam, we offer flexible rental periods to suit your event’s duration, whether you need furniture for a few hours, a full day, or multiple days. During the booking process, we’ll discuss your event schedule and recommend the most convenient rental timeframe.
Once your event concludes, our team arrives promptly for furniture pickup and dismantling. We ensure that tables and chairs are collected efficiently without disrupting post-event activities. If your event extends beyond the initial rental period, we offer extension options to accommodate last-minute changes, ensuring a stress-free experience.
Table and chair rental process at AV Vietnam
Additional accessories for table and chair rentals at AV Vietnam
To enhance the elegance and visual appeal of your event, AV Vietnam offers a variety of accessories to complement our table and chair rentals.
Tablecloths
Tablecloths are an essential element in event décor, adding a touch of elegance while protecting tables from spills and scratches. At AV Vietnam, we provide a wide selection of tablecloths in various fabrics, colors, and sizes to suit different event styles.
For formal gatherings such as weddings and corporate dinners, luxurious linen or satin tablecloths create a polished and sophisticated look. Meanwhile, cotton or polyester table covers are ideal for casual parties, conferences, and outdoor events, offering both practicality and aesthetic appeal.
Beyond standard tablecloths, we also offer customized table runners and overlays, allowing you to introduce contrast, texture, and color coordination to your setup. Whether you prefer classic white and ivory tones for an elegant ambiance, bold reds, and golds for a festive celebration, or modern neutral shades, our collection ensures the perfect match for your event’s theme.
Chair Sashes
Chair sashes are a simple yet effective way to elevate the look of your event seating. At AV Vietnam, we provide a variety of sash materials, including satin, organza, lace, and velvet, allowing you to personalize your chairs to match the occasion. These decorative accents can be tied in different styles, such as classic bows, elegant drapes, or modern knots, adding charm and refinement to the setup.
For weddings and formal events, sheer organza sashes in soft pastels or metallic hues create a dreamy and elegant effect. Satin sashes in rich colors like burgundy, navy, or emerald green add a sense of luxury to gala dinners and corporate events. Meanwhile, rustic-themed celebrations can be complemented with burlap or lace sashes, bringing a natural, vintage touch.
Additional accessories for table and chair rentals at AV Vietnam
Choosing the right tables and chairs for your event is essential for both functionality and aesthetics. At AV Vietnam, we offer a comprehensive table and chair rental service, providing a wide range of styles, sizes, and designs to suit any occasion—from weddings and corporate events to conferences and private parties. With high-quality furniture, flexible rental packages, and professional delivery and setup, we ensure a seamless experience for your event planning needs.
For a hassle-free rental experience and expert assistance in selecting the perfect furniture for your event, contact AV Vietnam today at (+84) 939 311 911 - (+84) 918 640 988. Our team is ready to provide tailored solutions that match your budget and event style.
