Event Staffing Agency

Professional Event Staffing Agency

Human resources are the most important factor in organizing a successful event. A professional, skilled, and qualified human resources team will create the most creative solutions and provide the most professional services. However, not all businesses have enough human resources to run a large event. Therefore, providing event staff from specialized event organizers has become increasingly popular in the markets. Below is some information about professional event staff services from AV Vietnam!

Personnel positions in event organization.

In an event, there are many event staff positions covering various areas of work. These event staff positions ensure the quality and professionalism of the event from the initial idea to the final execution. Their tasks range from brainstorming, planning, pre-event preparation, and organizing the event to handling issues that arise during and after the event.

Specifically, they need to do some things, such as:

• Research the target audience and establish the goals of the event.

• Come up with ideas for programs and activities in the event.

• Plan and develop program scenarios and crisis-handling plans if any.

• Research, select, and negotiate with partners

• Organize the event, manage program activities, and ensure the accuracy of the event. 

• Handle unexpected problems to ensure the professionalism and the safety of the event at the highest level.

Event staff of AV Vietnam

Specifically, AV Vietnam will explain the name, level of responsibility, nature of work, and skill requirements for each event staff position below.

Event Manager

Event Manager has the highest responsibility in organizing an event. They coordinate the work of the entire event, from connecting different departments to supervising all the main work and handling arising situations. In urgent cases, they can edit the event script to avoid risks or crises for the event.

The nature of this position is at the management level with great responsibility, requiring flexibility, sharp thinking, and the ability to withstand pressure extremely well.

Event Coordinator

Event Coordinator is responsible for middle-level management in the event. They closely monitor the plans of their department and coordinate the personnel to ensure accuracy in terms of expertise, technique, and time. In unexpected situations, they need to discover and analyze the problem, and then communicate it to the event manager to find the final solution.

The nature of the job of an Event Manager is at the management level with relatively heavy responsibilities, requiring good communication skills, the ability to organize work scientifically, and good observation. 

Event Planner

The event planner is the person who plans the entire event. They plan the details of the event as well as handle pre-event work items such as: choosing the location and time of the event, managing logistics, managing event equipment, etc. In addition, they also need to research, select, and negotiate with partners, as well as work with authorities to register and manage event licenses. In coordination with the finance department, they also have the role of managing the event budget.

The nature of this position is extremely flexible and extremely important, requiring organizational skills, communication skills, negotiation and persuasion skills, etc.

Event Marketing/Promotion Manager

The event Marketing/ Promotion Manager is the person who manages the communication and marketing promotion for the event. Before the event takes place, they participate in planning the communication for the event, in addition to working with other staff to convince sponsors to increase the budget for the event. While the event is taking place, they participate in the events to take photos and film as promotional materials.

The nature of this job is extremely important because they are the ones who spread the image and message of the event. They need to be equipped with skills such as organizational skills, communication skills, and especially good creativity.

Event Support Staff

Event Support Staff is the person who supports specific items of the event. Before the event takes place, they directly communicate with different departments to handle paperwork, organization, equipment, etc., and support managers in contacting MCs, PGs, partners, customers, etc. During the event, they directly perform tasks such as controlling sound and light equipment, checking tickets, ensuring security and safety, etc.

The nature of this job is quite important to the event, even though it does not require too many skills. In an event, the number of Event Support Staff is always the largest, and they will take on many different tasks.

Event MC (Master of Ceremonies)

Event MC is the person who leads the story in the event program, holding an important role in directly conveying the messages of the event organizer. They ensure the attractiveness of the information presented, while also ensuring the professionalism of the image and the accuracy of the time.

The nature of the Event MC's work is extremely important. They need to have excellent communication skills and an appealing appearance, in addition to the ability to withstand pressure well.

Entertainment Team, Dancers

The Entertainment Team would be directly responsible for the entertainment of the event, creating impressive moments and contributing significantly to the success of the event. They include bands, event dancer groups, and singers who can perform a variety of music genres.

The nature of this position is to ensure a professional image for the event. To have a good performance at the event, members of the entertainment team need to have extensive stage experience, attractive appearances, high technical expertise, and a good teamwork spirit.

Why should you hire professional event staff?

For an event to be a complete success, event staff must be experienced and have good skills and techniques. However, for companies that do not specialize in event organization, having such qualified personnel is rare. Therefore, an Event Staffing Agency will be the most optimal solution for businesses to organize successful events.

What should be noted when hiring event staff?

With the increasing demand for event organizations, the number of companies providing event staff services is increasing. So what should businesses pay attention to to choose the most suitable Event Staffing Agency provider?

• Clearly define the goals and scale of the event before hiring event staff.

• Clearly define the budget of the event.

• Carefully research the service provider: Businesses can consult with other businesses, review groups, etc., and research on the Internet.

• Once you have chosen a rental unit: contact us early to discuss in detail plans and ideas to have the most thorough preparation for the event.

• Clearly understand the information, communication methods, and authority of the most important staff responsible for the event.

• Pay attention to the terms of the contract and clearly agree on requirements to avoid misunderstandings that can cause damage to both parties.

Why should you use event staffing services at AV Vietnam?

With 12 years of experience in the field of event organization, AV Vietnam is confident to provide the best quality of service to customers. We have a team of experienced event staff, continuously trained to develop their professional and technical skills. Maintaining a professional working attitude, AV Vietnam's event staff ensures your event is the most successful as possible.

Some events where AV Vietnam provided staffing services

Some typical events that AV Vietnam has provided staffing services for are as follows:

Vietcombank Mid - Autumn Event 2024

Thai Binh Homecoming Day 2024

The Asian Banker Excellence in Retail Service Global Awards 2023

In conclusion, every event is made to operate smoothly and effectively thanks to AV Vietnam's expert event staffing services. With a staff of knowledgeable, dependable, and well-trained individuals, AV Vietnam is dedicated to providing outstanding service that is customized to your event's particular requirements. AV Vietnam is a reliable source of knowledge and assistance for any kind of event, be it a business function, wedding, or grand celebration. Contact us now to start planning your event with hotline 0939.311.911 - 0913.311.911.